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2018 Conference - Vendor Prospectus
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Exhibitor Prospectus

May 4, 2018

Desert Willow Conference Center

4340 E. Cotton Center Blvd

Phoenix Arizona 85040

 

Attendee demographic information

  • Obstetrical, Women’s Health, Neonatal Registered Nurses, Midwifes, IBCLCs and Students
  •  Approximately 200+  in attendance

 

Exhibit Schedule (*Times are subject to change)

  •  Setup: 0630 – 0700
  • Conference: 0800-1645
  • Dismantle: 1645

 

Benefits of exhibiting – Exposure of your product to hospitals throughout the state of Arizona

All booths include:

  • Table
  • Two Chairs
  • Electricity (if indicated on registration form)

 

Exhibit pricing:

  • Featured Vendor Space
    • Located in the Main Atrium (only 8 spaces available).
    • Early Bird Registration $750.00* after 4/13/18 cost will be $825.00*.
  • Vendor Space
    • Located in Ocotillo Room.
    • Early Bird Registration $500.00* after 4/13/18 cost will be $575.00*.
  • Non-profit Vendor (limit of 2; based on availability)
    •  Early Bird Registration $300.00* after 4/13/18 cost will be $375.00*.
  • Vendors requesting two tables
    • Early Bird Registration $675.00* after 4/13/18 cost will be $750.00*
  • Brochure exhibit only
    • Vendor may provide brochures to be displayed during the Conference.  Cost will be $25.00.  Items will be displayed in a prominent location accessible to attendees during conference at break times and lunch.

 * Prices indicated are for the pay-by-check option only. Credit card payments will include a processing fee.

 

Exhibition Rules & Regulations.

Payment and Cancellation

Online registration can be found at www.awhonn-az-2018.eventbrite.com. Credit card payments will be processed at registration. 

 

Checks should be made payable to AWHONN Arizona and (after completing registration) mailed to:

Lori Satran
5109 E Pinchot Ave.
Phoenix, Az. 85018
Phone: 480-209-7044

Email: Lori-Ann.Satran@honorhealth.com  

 

The balance of the payment shall be due upon registration.  Cancellations must be made in writing; they cannot be taken over the phone. All exhibitors canceling space will be charged a $50 processing fee. 

 

For tax purposes, the AWHONN Arizona Tax ID Number is 52-1788738.

 

Cancellations

Cancellations are effective as of the date of receipt. If a company does not occupy and exhibit in the designated space at the opening of the Exposition, and has not given written notice of cancellation, then Arizona Chapter of Association of Women’s Health, Obstetrics and Neonatal Nursing shall have the right to use the exhibit space in such a manner as it may deem in the Exposition’s best interest.

 

Exhibitor Eligibility, Assignment and Relocation

 All products and services exhibited at the Arizona Association of Women’s Health, Obstetrics and Neonatal Nursing conference shall be directly related to the provision of women’s health, obstetric, and neonatal nursing care and must be of professional or educational benefit or interest to convention participants. Association of Arizona Women’s Health, Obstetrics and Neonatal Nursing reserves the right to determine the eligibility of prospective exhibitors for inclusion at its exposition.  Eligibility will be determined following receipt of an Exhibit Space Application and prior to booth assignment. Acceptance of this contract should in no way be construed as an endorsement by Arizona Association of Women’s Health, Obstetrics and Neonatal Nursing of either an exhibiting company or its products or services. Exhibitor understands and agrees that Arizona Association of Women’s Health, Obstetrics and Neonatal Nursing has sole discretion on the assignment of booths and is under no obligation to assign any of the booths preferred by the exhibitor. Arizona Association of Women’s Health, Obstetrics and Neonatal Nursing reserve the right to alter exhibitor’s assigned location at any time in its sole discretion if deemed in the best interests of the Exposition. Before exercising its discretion, Arizona Association of Women’s Health, Obstetrics and Neonatal Nursing will consult with the exhibitor.

 

Facilities Rules

Exhibitor agrees to comply with all rules and regulations prescribed by the management of the facility, meet the requirements of all local authorities and obtain, at their own expense, any necessary permits, licenses or equipment, should any be required for the particular individual displays or exhibit of the exhibitor.

 

Security and Liability

Each exhibitor must take provision to safeguard his goods from the time they are placed in his booth until they are removed by the exhibitor.

Space is leased with the understanding that Arizona Chapter of Association of Women’s Health, Obstetrics and Neonatal Nursing and the facility will act for the exhibitor and his representatives only in the capacity of agent, and not as principal. Each party agrees to be responsible for their property through insurance or self-insurance and shall hold harmless Arizona Chapter of Association of Women’s Health, Obstetrics and Neonatal Nursing and The Desert Willow Conference Center for any and all damage.

These Rules and Regulations are to be constructed as part of all space application agreements.  Arizona Association of Women’s Health, Obstetrics and Neonatal Nursing reserves the right to interpret all rules and regulations as well as to make final decisions on all points not specifically covered.

 

Indemnification and Waiver

Exhibitor agrees to indemnify, hold harmless and defend The Desert Willow Conference Center/Arizona AWHONN and their respective members, officers, directors, agents and employees from and against any and all liabilities, damages, actions, losses, claims and expenses on account of personal injury, death or damage to or loss of property or profits arising out of or contributed to by any act, omission, negligence, fault, or violation of a law or ordinance by the Exhibitor or its employees, agents, contractors, patrons and invitees. Exhibitor hereby waives each and every claim that arises or may arise in its favor against any one or more of the indemnities for any and all losses of damage.

 

Performance of Music

No copyrighted music, if published via ASCAP or BMI, may be played in the exhibit hall at any time during the hours of the exposition.  This applies whether the music is live or recorded.  Unpublished original music, such as used in promotional video/audio tapes, is not subject to this rule.  We ask that you advise show management if you plan such performances.

 

Shipping and Receiving Information

Desert Willow Conference Center will not accept deliveries more than one (1) week prior to the event.  Shipping must occur Monday through Friday.  Storage fees may apply.  Contact person at Desert Willow Conference Center: 

 Susan Armentrout, email:  Susan.Armentrout@sodexo.com

 

Any materials sent to the Conference Center must be marked as follows:

  1. Name of conference:  AWHONN Arizona Conference
  2. Name of your company
  3. Date of conference: 5/4/18
  4. Number of Boxes
  5. Address the boxes as follows:

    The Desert Willow Conference Center

    4340 E. Cotton Center Blvd, Suite 100

    Phoenix, Arizona 85040

  6. Please assure the package arrives Monday through Friday. 

            

The conference Center does not accept any liability for equipment, goods, displays or other materials that arrive or fail to arrive at the Conference Center.  The Group is responsible for insuring its property for loss or damage.

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Association of Women's Health, Obstetric and Neonatal Nurses is accredited as a provider of continuing nursing education by the American Nurses Credentialing Center's Commission on Accreditation.

AWHONN is approved by the California Board of Registered Nursing, Provider #CEP580. Accredited status does not imply endorsement by AWHONN or the American Nurses Credentialing Center of any commercial products displayed or discussed in conjunction with educational activities.

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